If this is your first custom apparel order, the process can look complicated. In practice it follows the same six stages almost every time. Knowing them helps you plan your launch date and avoid delays.
1. Inquiry and quote
You share your design, tech pack or reference photo along with the quantity you need. The factory confirms what is possible and replies with pricing, minimum order quantity and a timeline. Our minimum is 50 pieces per style.
2. Design mockup
Before anything is made, you receive a digital mockup showing colors, logo placement and layout. This is the cheapest stage to make changes, so check every detail.
3. Sampling
A physical sample is made in your fabric and design. At Villgro Wears this takes 7 to 10 business days. Check the fit, fabric feel, stitching and print or embroidery quality, and ask for revisions if something is off.
4. Sample approval
Once you approve the sample, it becomes the standard for the whole order. Bulk production is matched against it, so approve only when you are happy.
5. Bulk production
Fabric is cut, printed or embroidered, stitched and finished. Production time depends on the quantity and the product, so ask for a confirmed date with your quote. Pieces are inspected during and after production.
6. Final check and shipping
Before the order leaves, you can ask for photos or video of the finished goods, and third-party inspection is welcome. The order is then packed to your instructions and shipped by air or sea.
How to keep your order on schedule
- Send complete information at the start: artwork, sizes, colors and quantities.
- Reply to mockup and sample approvals quickly. Most delays happen while waiting for feedback.
- Order ahead of your season. Leave room for one round of sample revisions.
- Confirm the shipping method early, since sea freight takes much longer than air.
Plan backward from your launch date
The easiest way to hit a season or a product launch is to start from the date you need the goods and work backward. Leave time for each of these:
- Shipping to your warehouse or customer.
- Bulk production and the final quality check.
- One round of sample revisions, plus 7–10 business days for each sample.
- Your own time to review the mockup and the sample.
Ask for a confirmed delivery date with your quote, and build in extra time if you are launching for a fixed date such as a new sports season.
Air or sea freight to the USA?
Air freight is fastest and suits samples, small orders and urgent restocks. Sea freight costs less per piece and suits large wholesale orders when you can plan ahead. We ship door-to-door to the USA, Canada, Europe and Australia, with two common terms:
- DDP (Delivered Duty Paid): the price includes delivery to your door with import duties handled, so there are no surprises on arrival.
- FOB (Free On Board): we deliver the goods to the port, and you or your freight forwarder handle shipping and import from there.
Selling on Amazon or buying wholesale?
Amazon sellers can have barcodes, poly bags and branded packaging applied before shipping, so stock is ready for FBA. See our Amazon private label manufacturing page. Distributors placing repeat orders can read about wholesale sportswear manufacturing, or learn more about our sampling and bulk production and quality control.
Ready to start? Send us your design, sketch or reference photo through our quote form and our Sialkot team will reply with pricing, MOQ and a sample timeline.